Publication date: 19.08.2024
General information about registering a startup in Poland
For Ukrainian entrepreneurs who have innovative ideas and want to enter the European market, registering a startup in Poland can be a great solution. Before starting the registration process, it is recommended to have your documents checked by a lawyer to avoid possible mistakes and delays. Poland offers a favorable environment for the development of startups, including various support programs and access to financing.
The main stages of startup registration in Poland:
- Choosing an organizational and legal form
- Preparation of a business plan and constituent documents
- Registration of the company in the National Court Register (KRS)
- Obtaining an identification number (NIP) and a statistical number REGON
- Opening a bank account
It is important to understand that the process of registering a startup can be complicated and require a detailed legal analysis of documents. Therefore, many people seek the advice of a lawyer to get professional help and avoid possible problems during the registration process. A qualified lawyer in Poland can provide the necessary support at every stage of the process.
Choosing a legal form for a startup
The first important step in the process of registering a startup is to choose the appropriate legal form. It is recommended to conduct a legal analysis of the situation to determine which form is best suited for your project. An experienced online lawyer can help you with this issue.
Popular forms for startups in Poland:
- Limited liability company (sp. z o.o.)
- Simple joint-stock company (PSA)
- Individual entrepreneurship
- Limited partnership
After choosing an organizational and legal form, you should obtain a legal opinion from a lawyer. This will help you understand all the legal consequences of your choice and prepare for the next stages of registration. A professional legal analysis of the situation is a key factor in the success of registering a startup in Poland.
Question
Which legal form is best suited for a technology startup with the potential for rapid growth?
Answer
For a technology startup with high growth potential, it is often recommended to choose the form of a simple joint-stock company (PSA). This form combines the flexibility of an LLC with the investment opportunities of a joint-stock company. However, each case is unique. For detailed written advice on the best form for your particular startup, we recommend that you contact a competent lawyer specializing in Polish corporate law. Such a specialist will be able to conduct a detailed analysis of the documents and provide a well-founded legal opinion taking into account the specifics of your project.
Preparation of a business plan and constituent documents
After choosing an organizational and legal form, the next important step is to prepare a business plan and constituent documents. Before this stage, it is recommended to obtain a legal opinion on the structure and content of these documents. This will help to avoid delays in the registration process and increase the chances of successful investment attraction. A qualified online lawyer can provide you with the necessary support in this matter.
Key documents for startup registration:
Business plan with financial forecasts
Memorandum of association or charter of the company
Decision on the appointment of members of the board
Signature samples of the board members
Confirmation of the address of the company's office
When preparing these documents, you may need to conduct an additional legal analysis of the situation or consult a lawyer in Warsaw. This is especially true if your startup has a complex structure or plans to attract foreign investment. A professional lawyer will help you to properly prepare all the necessary documents and protect the interests of the startup founders.
Registration of the company in the National Court Register (KRS)
After preparing all the necessary documents, the next step is to submit an application for company registration to the National Court Register (KRS). This stage is a key step in the startup registration process. To successfully complete this stage, it is recommended to seek legal advice from a qualified specialist. An experienced lawyer in Poland will be able to provide you with full information on all KRS requirements and help you avoid possible mistakes.
Key documents to be submitted to the KRS:
- Application for company registration (KRS-W3 form)
- Company's constituent documents
- Confirmation of payment of the court fee
- Confirmation of payment of the authorized capital (if necessary)
- Other documents, depending on the specifics of your startup
It is important to understand that the period for processing documents in the KRS may vary. To obtain up-to-date information on the deadlines and possible additional requirements, we recommend that you seek written advice from a lawyer specializing in Polish corporate law.
Question
What should I do if KRS requires additional documents or explanations?
Answer
If KRS requests additional documents or explanations, it is important to respond promptly to the request. Usually, you are given a certain period of time to provide additional information. In order to obtain a detailed legal opinion on the best way to proceed in your particular situation, it is recommended to contact a specialist in corporate law in Poland. Such an expert will be able to conduct a legal analysis of the situation and provide reasonable recommendations on the preparation and submission of additional documents with minimal delays in the process of registering your startup.
Obtaining an identification number (NIP) and REGON statistical number
After successful registration with the KRS, the next important step is to obtain a taxpayer identification number (NIP) and a REGON statistical number. These numbers are necessary for doing business in Poland. Before starting this process, it is recommended to conduct a detailed legal analysis of the situation to be prepared for all possible scenarios. A qualified online lawyer can provide you with all the necessary information and assistance.
Key points in obtaining NIP and REGON:
- Submission of the NIP application to the tax office
- Automatic assignment of the REGON number after receiving the NIP
- Receiving confirmation of the number assignment
- Informing the bank and other institutions about the received numbers
In order to properly complete the procedure for obtaining a NIP and REGON, it is recommended to consult a lawyer. Professional assistance will help you avoid mistakes and speed up the process of obtaining the necessary identification numbers. An experienced online lawyer can provide you with support in all aspects of this process.
Opening a bank account and additional steps
The last important step in the startup registration process is opening a bank account. In addition, there are a number of additional steps that may be necessary depending on the specifics of your business. Before starting these procedures, it is recommended to obtain a legal opinion from a lawyer on all requirements and peculiarities.
Key aspects of opening an account and additional steps:
Choosing a bank and preparing the necessary documents
Registration with the social security authorities (ZUS) if you plan to hire employees
Obtaining the necessary licenses or permits (depending on the field of activity)
Registration for VAT (if necessary)
In order to successfully complete the startup registration process, it is recommended to seek the assistance of a lawyer in Poland who specializes in business law. Professional assistance will allow you to properly prepare all the necessary documents and avoid possible problems in the future. A qualified lawyer will be able to conduct a detailed analysis of the documents and provide you with all the support you need at this final stage of your startup registration.
Registration of a startup in Poland for Ukrainian entrepreneurs is a complex but promising process that opens the door to the European market and new opportunities for business development. This process requires careful preparation, attention to detail, and a deep understanding of Polish law. Not only does the successful registration of a startup depend on the correctness of the documents and compliance with all legal requirements, but also its effective operation and ability to attract investments in the future.
A qualitative legal analysis of the situation, a legal opinion of a lawyer and legal advice can significantly increase your chances of successful registration and development of a startup in Poland, as well as help you avoid possible problems with Polish regulatory authorities. You should not risk your innovative project by trying to save money on professional legal assistance. The service of a lawyer in Poland will become your reliable assistant in solving all legal issues related to the registration and operation of your startup in Poland.
If you are planning to register a startup in Poland or have already encountered difficulties in this process, we recommend that you contact the legal marketplace KONSULTANT. Here you will find qualified specialists who specialize in corporate and innovation law in Poland and have extensive experience in dealing with such issues. Entrust your business to professionals and take a confident step towards the successful launch of your startup in the Polish and European markets.
