Publication date: 18.08.2024
Registering a LLC in Poland: special features for Ukrainian founders
Starting a business in Poland is becoming more and more attractive for Ukrainian entrepreneurs. A limited liability company (LLC) is one of the most popular forms of doing business in this country. In this article, we will take a closer look at the process of registering an LLC in Poland and the peculiarities that Ukrainian founders should consider.
Advantages of registering an LLC in Poland for Ukrainians
Before starting the registration process, it is important to understand why setting up an LLC in Poland can be beneficial for Ukrainian entrepreneurs. The legal analysis service will help you to assess all the benefits and risks of this step.
Main advantages:
- Access to the European market with a population of over 500 million consumers
- Stable economic and legal system that provides investment protection
- Opportunity to receive European funding and grants for business development
- Simplified taxation system for small businesses with the possibility of optimizing the tax burden
- Possibility of obtaining a residence permit in the EU for the founders and key employees of the company
The legal analysis of a situation will allow you to better understand how these advantages can affect your specific business plan and help you develop a strategy for entering the Polish market.
Necessary documents for LLC registration
To successfully register an LLC in Poland, you need to prepare a number of documents. The service of checking documents by a lawyer will help to avoid mistakes and delays in the registration process.
List of required documents:
- Passport or other identity document of the founder
- Notarized translation of the passport into Polish
- Application for company registration (KRS-W3 form)
- Articles of Association defining the structure and rules of operation of the company
- Confirmation of the company's address in Poland (lease or purchase agreement for the premises)
- Proof of payment of the share capital (bank statement)
- Signature samples of the company's board members
The service of legal analysis of the documents will ensure that all documents comply with the requirements of Polish law and will help to avoid refusal of registration due to formal reasons.
The procedure for registering an LLC in Poland
Registration of an LLC in Poland includes several stages. Understanding this process will help you avoid surprises and efficiently go through all the necessary steps.
The main stages of registration:
- Choosing a company name and checking its availability in the register
- Preparation of constituent documents, including the company's charter
- Opening a bank account and depositing the authorized capital (minimum 5000 PLN)
- Submission of documents to the National Court Register (KRS)
- Obtaining a REGON (statistical number) and NIP (tax identification number)
- Registration with the Social Insurance Institution (ZUS) for companies with employees
The service of lawyer's consultation at each stage will help to avoid mistakes and speed up the registration process, ensuring the correct execution of all necessary documents.
Question
How long does it take to register an LLC in Poland?
Answer
The process of registering an LLC in Poland usually takes 2 to 4 weeks. This period may vary depending on the completeness and correctness of the submitted documents, as well as the workload of the relevant authorities. It is important to note that using the service of a lawyer in Poland can significantly speed up the process, as a professional knows all the nuances and can effectively interact with the Polish authorities. In addition, some stages of registration, such as obtaining a REGON and NIP number, can be completed simultaneously, which also helps to optimize the registration time.
Special features for Ukrainian founders
Ukrainian entrepreneurs who decide to register an LLC in Poland should consider some specific aspects. The service of a legal opinion of a lawyer will help to understand all the intricacies of this process and avoid potential problems.
Important points for Ukrainians:
The need to obtain a residence and work permit in Poland for founders and key employees
Possible restrictions for foreign founders in certain areas of activity (e.g., strategic industries)
Peculiarities of taxation for non-residents, including double taxation issues
Requirements to the minimum authorized capital and its actual contribution
The need to appoint a representative of the company with Polish citizenship for certain types of activities
Peculiarities of opening bank accounts for companies with foreign founders
A lawyer in Warsaw can provide detailed information on each of these aspects and help you avoid potential problems related to the foreign status of the founders.
Taxation of an LLC in Poland
Understanding the taxation system is key to running a successful business. The Polish tax system has its own peculiarities that are important for Ukrainian entrepreneurs to consider.
The main taxes for an LLC in Poland:
- Corporate income tax (CIT) - the standard rate is 19%, but can be reduced to 9% for small taxpayers
- Value added tax (VAT) - standard rate is 23%, but there are reduced rates for certain goods and services
- Personal income tax (PIT) for employees - progressive scale from 17% to 32%
- Social contributions - about 22% of the employee's salary
The legal opinion service will help you develop the optimal taxation strategy for your business, taking into account the specifics of your activities and the possibilities of tax optimization.
Accounting and bookkeeping
Proper accounting is a prerequisite for the successful operation of an LLC in Poland. Ukrainian founders should pay special attention to this aspect, as the accounting requirements may differ from those in Ukraine.
Key aspects of accounting:
- Choosing the method of accounting (in-house or outsourced)
- Compliance with Polish accounting and reporting standards
- Timely submission of financial statements and tax returns
- Keeping documentation in accordance with legal requirements (usually 5 years)
- Use of specialized accounting software
The document analysis service will help you to establish an effective accounting system and avoid errors in reporting that may lead to fines and other sanctions from the Polish tax authorities.
Possible difficulties and ways to solve them
When registering and doing business in a foreign country, certain difficulties may arise. It is important to be prepared for them and know how to overcome them.
Common problems and their solutions:
- Language barrier - hiring a professional translator or intensive study of the Polish language
- Cultural differences in doing business - consult with local experts and learn Polish business ethics
- Complexity of legislation - using the legal analysis service to understand the legal nuances
- Bureaucratic obstacles - using the online lawyer service for prompt assistance in resolving administrative issues
- Financial difficulties - finding investors, getting a loan or using European business support programs
- Market competition - development of a unique selling proposition and effective marketing strategy
The service of a legal opinion will help you to anticipate potential problems and develop strategies to solve them, minimizing the risks to your business.
Registration of an LLC in Poland for Ukrainian founders is a complex but promising process that opens up new business opportunities. The right approach to registration and business activities will allow you to take advantage of the European market and a stable economic system. However, it is important to remember that insufficient preparation or ignoring legal aspects can lead to serious problems, including financial losses, legal consequences, and even forced closure of the business. Therefore, we strongly recommend that you seek professional assistance at every stage of setting up and developing your business in Poland. Legal marketplace KONSULTANT offers a wide range of services, including online lawyer service and written consultation service, which will help you to efficiently go through the process of LLC registration, develop an optimal business strategy and avoid potential problems. Do not risk your business - entrust legal issues to professionals and focus on developing your business in Poland. Remember that investing in high-quality legal support at the initial stage can save significant money and effort in the long run, ensuring the stable development of your business in the Polish market.
