PESEL (Universal Electronic Population Registration System)
What is PESEL? PESEL (Powszechny Elektroniczny System Ewidencji Ludności) is a national register that contains data on all persons permanently residing in Poland. This system performs the function of identifying a person, similar to the TIN (individual tax number) in Ukraine.
How to get PESEL?
- Applying: To get a PESEL, you need to apply to a local authority, usually a community administration (Urząd Gminy or Urząd Miasta).
- Required documents: Usually you need to provide a document that proves your identity (passport, identity card) and documents that prove your place of residence.
- Processing time: The process of obtaining a PESEL can take anywhere from a few days to a few weeks, depending on local authorities.
Question
Why is PESEL so important?
Answer
PESEL is a unique identifier for each person, which allows easy access to various government services and registers. Information contained in PESEL is used for statistics, organization of elections, administration of taxes and social programs. The presence of PESEL simplifies the procedures for obtaining various public services, such as medical care, education, pensions, etc. PESEL contains information about changes in a person's status, such as birth, death, marriage, divorce, etc.
Question
Who can get a PESEL?
Answer
Citizens of Poland receive a PESEL automatically at birth or upon acquisition of citizenship. This helps with statistics and provides access to government services. Foreigners staying in Poland for a long period of time (e.g. on a work visa or on the basis of a residence permit) can obtain a PESEL to confirm their identification status. Foreign students studying at Polish universities or other educational institutions can obtain a PESEL to access various services, such as health care and student benefits. Those receiving medical services in Poland can obtain a PESEL, which allows them to identify themselves in the health care system. People who claim various social services and benefits can also get a PESEL.
Obtaining a PESEL number in Poland: Basic steps
Obtaining a PESEL number is an important process for everyone living or working in Poland. Here is a step-by-step guide on how to get a PESEL:
- Visit your local registration office: Go to your local registration office (Urząd Stanu Cywilnego or Urząd Gminy). Make sure you have all the necessary documents.
- Make an appointment: Some offices may require pre-registration or an appointment. This can be done via the Internet or by phone.
- Prepare the necessary documents: Passport (for foreigners - also a visa, if you are not an EU citizen). Documents confirming the place of residence (for example, a lease agreement). Other identification materials (a birth or marriage certificate may be helpful).
- Filling out the questionnaire: After submitting the documents, you will be given a questionnaire to fill out. Please check all information carefully before submitting.
- Waiting for number issuance: After submitting the documents and application form, you will be issued a PESEL number. The process of obtaining a number usually takes several weeks.
Alternative ways of obtaining PESEL for Ukrainians:
If you are a Ukrainian citizen living or working in Poland, obtaining a PESEL number is an important step. Here are some tips on where to go and what steps to take:
- Local Population Registration Office: Find the local population registration office (Urząd Stanu Cywilnego or Urząd Gminy) in your area. There you can get information about the necessary documents and the procedure.
- Consular Department of the Embassy of Ukraine in Poland: The Consular Department can provide additional information and assistance in understanding Polish procedures. They can also answer questions about the rights and obligations of foreigners in Poland.
- Online Resources and Information Platforms: Check the websites of Polish government agencies for up-to-date information on procedures and documents. Some agencies may offer online registration or appointments.
Documents for obtaining PESEL:
To apply for a PESEL number, you need to prepare the following documents:
- Completed and signed application - make sure you use the correct form (for refugees, foreigners or Polish citizens).
- Identity card - a passport or other identity document.
- Confirmation of the date of entry to Poland can be a visa, passport stamp or other document.
- Data entered in the application: name and surname, date and place of birth, country of birth and citizenship, date of entry to Poland, Ukrainian identification number (if any), contact data (e-mail address and Polish telephone number).
- Information for minors - if applying on behalf of a child, provide information about parents or guardians.
Photograph — a color photograph measuring 35 x 45 mm on photo paper.
Services of a lawyer for obtaining PESEL:
Obtaining a PESEL number can be quite a complicated process, especially if you are not familiar with the Polish system. That is why the written consultation of a lawyer is important. Here is a detailed description of a lawyer's services for obtaining a PESEL number:
A lawyer's consultation and legal analysis of the situation: A lawyer will conduct a preliminary consultation to understand your circumstances, as well as provide information on the procedure for obtaining a PESEL. The lawyer online will explain what documents and information need to be prepared, as well as what may be special in your case (for example, for refugees, foreigners, minors, etc.). Legal opinion of a lawyer regarding documents or procedures that may be related to your status in the country.
Legal analysis of documents: A lawyer in Poland will help you fill out the application correctly, avoiding mistakes that can lead to rejection. It will help you determine which form you need, given your situation (refugee, foreigner, Polish citizen). The lawyer will provide a list of necessary documents and help with their receipt. Verification of documents by a lawyer: before submission, the lawyer will check that all documents are prepared correctly and in accordance with the requirements.
Representation in public authorities: If you cannot visit the administration in person, a lawyer can submit documents on your behalf. The lawyer will respond to requests and questions from the administration. If your PESEL application has been rejected, a lawyer will provide a legal opinion on what steps to take to appeal the decision. Providing recommendations on other legal issues that may arise during your stay in Poland.
Obtaining a PESEL is an important stage for foreigners who plan to live in Poland, because it opens access to various rights and opportunities in the country, and therefore it is necessary to obtain a detailed legal analysis. PESEL makes it easier to integrate into Polish society and use all social, medical and administrative services. It is important to choose a lawyer with experience in immigration law and knowledge of the specifics of the Polish system.
