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Publication date: 22.11.2024
How to prove work experience from Ukraine in Poland: step-by-step instructions from lawyers
Many Ukrainians who have moved to Poland face the problem of confirming their work experience. The service of a lawyer in Poland becomes necessary when you need to properly execute all documents and protect your labor rights. From practice, we can cite the example of Maria K., who worked for 15 years as an accountant in Ukraine and could not confirm her work experience in Poland, which led to a significant reduction in her starting salary in a new position. The service of legal analysis of the documents helped her to restore justice and get a position that was appropriate to her experience.
The importance of confirming work experience
Proof of employment history from Ukraine is critical for employment and social security in Poland. The service of legal analysis of a situation will help to avoid typical mistakes in the process. In practice, there was a case when Petro M., having 20 years of experience as an engineer, failed to timely prepare documents for the Polish Pension Fund, which led to a delay in payments for 8 months. The service of a legal opinion of a lawyer helped to speed up the process and restore all the payments due retroactively.
The main documents to confirm the length of service:
- Labor record book with all the necessary records
- Certificates from the places of work on labor activity
- Archival certificates of employment
- Extracts from orders of acceptance and dismissal
- Payroll records
- Certificates of payment of insurance premiums
- Characteristics from the place of work
- Service certificates and passes
The service of lawyer's consultation allows you to prepare the entire package of documents correctly the first time.
Verification of documents by a lawyer
In order to recognize Ukrainian documents in Poland, it is necessary to go through the procedure of their legalization. The service of legal analysis of a situation will help to determine the best way to legalize documents. For example, Olena V. tried to legalize her work experience documents on her own, but lost three months and a lot of money due to incorrect translation and lack of apostille. The legal analysis of the documents service helped her remedy the situation in two weeks.
Stages of document legalization:
- Translation of documents by a sworn translator
- Notarization of copies
- Apostille affixing
- Submission of documents to the relevant authorities
- Receiving confirmation from Polish institutions
- Registration in the social security system
Peculiarities of translation of documents
The service of a legal opinion is especially important when translating documents. Our experience shows that even minor mistakes in translation can lead to serious consequences.
Requirements for translation:
Compliance with legal terminology
Accuracy of translation of dates and periods
Correct transliteration of names and titles
Preservation of document formatting
Certification of the translation in accordance with Polish requirements
Question
What should I do if some documents are lost or damaged?
Answer
In case of loss or damage to documents, the service of lawyer's consultation will help to restore the necessary papers through requests to archives and institutions of Ukraine, as well as to properly prepare substitute documents that will be accepted by the Polish side, including obtaining duplicates and archival certificates.
Common mistakes in confirming work experience
Incorrect execution of documents may lead to a refusal to recognize work experience. The legal analysis service and the legal opinion service will help to avoid such problems. For example, Iryna K. was denied because her documents were not properly certified in Ukraine before being translated.
The most common mistakes in the process:
- Lack of a complete set of documents
- Incorrect execution of translations
- Submission of uncertified copies
- Errors in dates and deadlines
- Lack of apostille on important documents
- Incomplete information about the employer
- Errors in personal data
Online assistance with paperwork
Modern technologies allow you to get professional help remotely. The online lawyer service and the online lawyer service ensure convenient communication and quick resolution of issues. The service of a lawyer in Warsaw is also available for personal consultations.
Question
What will happen if you do not solve the problem with the confirmation of work experience?
Answer
Ignoring the issue of employment record verification will lead to the loss of the right to full pension benefits, inability to receive proper social benefits, problems with employment and determining the level of salary at a new job, and may also affect the possibility of obtaining loans and other financial services in Poland.
Practical advice from experts
From the experience of working with clients, the written consultation service helps to avoid many problems. For example, thanks to a timely consultation, Andriy P. was able to confirm his 12 years of work experience as a programmer, which allowed him to get a managerial position in a Polish IT company.
Recommendations for verification of documents by a lawyer by a lawyer:
- Start the process early, without waiting for deadlines
- Collect the most complete package of documents
- Make copies of all important documents
- Check the accuracy of all records
- Obtain additional supporting documents
Timing and procedures for reviewing documents
The process of employment verification in Poland can take from several weeks to several months. The service of legal analysis of the documents will help to optimize this process. From practice, it is known that independent processing takes an average of 3-4 months, while with professional assistance this period is reduced to 1-2 months.
Factors affecting the duration of the process:
- Completeness of the documents provided
- The complexity of the labor history
- Availability of periods of work in different regions
- The need to obtain additional certificates
- Workload of state bodies
The lawyer service helps to speed up the process due to established contacts with the relevant institutions and knowledge of all procedural nuances. For example, Vasyl T., who worked at various enterprises in three regions of Ukraine, was able to confirm his 25-year work experience with the help of the lawyer service in just 6 weeks, although his independent attempts for six months were unsuccessful.
Confirmation of work experience from Ukraine in Poland is a complex process that requires a professional approach and knowledge of the specifics of the legislation of both countries. The service of legal opinion of a lawyer and the service of legal analysis of the documents from the legal marketplace CONSULTANT will ensure that you correctly prepare all the necessary documents and protect your labor rights. Don't risk your future - entrust this issue to professionals who have experience in solving such cases and guarantee a positive result. By contacting the experts of the CONSULTANT, you will receive full support of the process and a guarantee of successful resolution of your case.
