Publication date: 31.01.2026
A transport license is the basic document that allows companies to legally carry out transport activities in Poland and across the European Union. For logistics and transport businesses, a road transport license is mandatory to confirm the right to provide professional transport services.
Failure to obtain the proper license or an incorrectly issued transport permit may result in high financial penalties, bans on transport activity, and serious consequences during inspections by supervisory authorities.
Road transport license — who is required to have it?
A road transport license is required for any entity performing commercial transport of goods or passengers. This applies to both domestic and international transport services. The obligation applies to:
- transport companies,
- sole proprietors,
- logistics operators,
- businesses operating their own vehicle fleets.
Every carrier must meet statutory requirements to operate legally.
Transport license — basic conditions for obtaining it
To obtain a transport license, an entrepreneur must meet several formal criteria. The most important include:
- good professional reputation,
- sufficient financial capacity,
- professional competence of the transport manager,
- possession of an operational base,
- access to vehicles that meet technical standards.
Failure to meet any of these conditions may result in refusal to issue the license.
Community license — international transport within the EU
For international road transport within the European Union, a Community license is required. This document authorizes carriers to provide cross-border transport services without the need to obtain separate national permits. A Community license is required for:
- international transport operations,
- transit through EU countries,
- execution of cross-border logistics contracts.
Lack of this document exposes the carrier to serious penalties.
Transport permit — formal requirements
In addition to a transport license, many operations also require a transport permit, which confirms compliance with additional administrative requirements. A transport permit is issued after meeting conditions such as:
- vehicle technical standards,
- environmental requirements,
- driver employment regulations,
- mandatory insurance obligations.
Operating without a valid permit means carrying out transport illegally.
Carrier obligations and ITD inspections
Every carrier operating in Poland is subject to regular inspections by the Road Transport Inspection Authority (ITD). During inspections, authorities verify:
- validity of the transport license,
- possession of a Community license,
- correctness of transport permits,
- driver working time records,
- vehicle technical condition.
Non-compliance may result in financial penalties, suspension of activity, or revocation of licenses.
Who we are?
We are a legal platform specializing in supporting transport companies and entrepreneurs in licensing procedures, business registration, and regulatory compliance. We assist with obtaining transport licenses, Community licenses, and transport permits, as well as providing legal support during inspections and administrative proceedings.
By contacting us, you will receive the correct preparation of documents and compliance with formal requirements, which are key requirements for the safe launch of a transport business.
A transport license, Community license, road transport license, and transport permit are the foundation of legal transport activity in Poland. Every carrier must comply with formal, financial, and organizational requirements to avoid sanctions and ensure stable business operations. If you plan to start transport operations or obtain a road transport license in Poland, it is recommended to verify all formal requirements in advance and prepare complete documentation. This approach helps avoid delays and administrative issues.
FAQ — frequently asked questions
Question
Is a transport license mandatory for freight transport?
Answer
Yes, a transport license is required for commercial freight operations.
Question
What is the difference between a Community license and a national license?
Answer
A Community license authorizes international transport within the EU.
Question
Is an additional transport permit required?
Answer
In many cases yes, especially for specialized transport operations.
Question
Are carriers inspected in Poland?
Answer
Yes, ITD regularly inspects transport companies.
Question
Can transport be performed without a road transport license?
Answer
No, such activity is illegal and subject to penalties.
