Publication date: 25.11.2024
Registering a limited liability company in Poland: a step-by-step guide
Registering a business in Poland has become an urgent issue for many Ukrainians. A legal analysis of a situation shows that a limited liability company (sp. z o.o.) is the most popular form of doing business among foreigners. Legal advice will help you avoid common mistakes and save time and money.
Key requirements for registering an LLC
Before starting the registration process, it is important to conduct a legal analysis of documents and make sure that they meet all the requirements. A lawyer in Poland can provide written advice on the necessary steps.
Basic requirements for establishing an LLC:
- Minimum authorized capital of 5000 PLN
- The presence of at least one founder
- Appointment of the head of the company
- Legal address on the territory of Poland
- Preparation of constituent documents in Polish
Registration procedure step by step
Legal analysis of documents by an experienced online lawyer will help you to prepare all the necessary papers correctly. An online lawyer can accompany the entire registration process remotely.
Stages of company registration:
- Preparation and notarization of the memorandum of association
- Opening a bank account and depositing the authorized capital
- Submitting an application for registration to the KRS (analogous to the Unified State Register)
- Obtaining a REGON and NIP number
- Registration of the company as a VAT payer
Question
How long does it take to register an LLC in Poland?
Answer
Subject to the proper preparation of documents and legal analysis of a situation, the standard procedure for registering an LLC takes from 2 to 4 weeks. Consulting a lawyer at the initial stage allows you to avoid delays and refusals in registration.
Common mistakes during registration
Legal analysis shows that without professional help, entrepreneurs often make mistakes. A lawyer in Warsaw will help you avoid them and speed up the registration process.
Common mistakes:
Incorrect translation of documents
Errors in the wording of the type of activity
Non-compliance with the requirements for the authorized capital
Incomplete set of documents
Errors in filling out forms
Important aspects after registration
After registering a company, a legal opinion from a lawyer will help you organize your business properly. There are many aspects to consider to avoid problems in the future.
Post-registration actions:
- Opening a corporate account
- Conclusion of an office lease agreement
- Hiring employees and obtaining permits
- Setting up accounting
- Obtaining additional permits and licenses
Failure to seek professional help can lead to fines, additional costs, and even forced liquidation of the company. A legal opinion from a lawyer will help you avoid such risks.
Peculiarities of LLC registration for Ukrainians
For Ukrainian citizens, the company registration process has its own nuances. Legal analysis of documents will help you prepare the right package of papers, taking into account your status.
Required documents for Ukrainians:
- Foreign passport with translation
- Residence card or other document confirming the right to stay
- Certificate of no criminal record with translation
- Documents on education (if necessary)
- Documents on previous work experience
Tax aspects of the LLC's activities
An online lawyer can provide detailed advice on optimizing your company's taxation. A legal opinion of a lawyer will help you choose the most favorable system.
Question
What taxes does an LLC pay in Poland?
Answer
The main taxes for an LLC are the corporate tax (CIT) of 19% or 9% for small taxpayers, VAT (VAT) of 23%, and social security contributions for employees. A legal analysis of your company's situation will allow you to optimize the tax burden in a legal way.
Employment relations in a Polish LLC
The proper formalization of labor relations is an important aspect of the company's activities. Legal advice will help you avoid violations of labor law.
Important aspects of employment:
- Preparation of employment contracts
- Registration of work permits
- Calculation of wages
- Maintaining personnel records
- Ensuring working conditions
Opening a bank account
Legal analysis of documents is necessary for the successful opening of an account. A lawyer in Poland will help you prepare all the necessary documents and speed up the process.
Bank requirements for documents:
Constituent documents of the company
Confirmation of registration in KRS
Documents on the appointment of the head of the company
Signature samples of authorized persons
Documents on the ownership structure
Protection of the founders' interests
A legal analysis of a situation will allow you to develop mechanisms to protect the interests of all company members. Written advice from an experienced lawyer will help to avoid conflicts in the future.
Important aspects of protection:
- Drafting a charter taking into account the interests of all parties
- Preparation of corporate agreements
- Establishment of decision-making mechanisms
- Determination of the order of withdrawal of participants
- Protection of intellectual property
Additional permits and licenses
Some activities require special permits. Legal analysis of documents and legal advice will help determine the need to obtain them.
Question
What types of activities require special permits?
Answer
Special permits are required for financial activities, insurance, production and sale of alcohol, pharmaceutical activities, provision of educational services and other regulated activities. A legal opinion from a lawyer will help you determine whether you need to obtain special permits for your business.
Reporting and control
A lawyer in Warsaw will help you organize proper reporting and control over the company's activities. Timely detection and resolution of problems will allow you to avoid fines and sanctions.
Mandatory procedures:
- Annual approval of financial statements
- Filing tax returns
- Holding meetings of shareholders
- Maintaining the register of participants
- Updating data in state registers
Do not delay in resolving legal issues - it can lead to serious problems in the future. Contact the KONSULTANT legal marketplace, where you will find qualified specialists ready to provide professional assistance in setting up and running your business in Poland.
Registering an LLC in Poland is a complex process that requires careful preparation and knowledge of local legislation. A legal opinion and professional support will greatly simplify the procedure and minimize the risks of refusal to register. Please contact the legal marketplace KONSULTANT, where experienced lawyers and attorneys will provide comprehensive support at all stages of setting up and developing your business in Poland.
