Publication date: 11.02.2026
In 2026, the digitalization of administrative procedures in Poland has reached a high level. The electronic application of the voivode has become the primary way to submit documents for residence permits, ePUAP residence card, and other official decisions. Despite the convenience of online submission, the procedure involves complex legal nuances, making the support of a lawyer often essential.
Submitting documents through the ePUAP system, including for obtaining an ePUAP residence card, may seem straightforward; however, even a minor mistake can result in a refusal due to errors. Lack of experience in filling out forms, correctly attaching scanned documents, and complying with all formal requirements can have serious consequences for a foreigner’s legal status.
Electronic Application of the Voivode: Key Features
The electronic application of the voivode is an official document submitted through the government’s electronic system. Key features include:
- Submission is carried out exclusively via the ePUAP platform or the relevant voivodeship electronic portal.
- Each application must clearly indicate the correct legal basis.
- The format requires attaching all necessary documents in the specified formats and sizes.
- The system automatically verifies basic information but does not assess the legal validity of the application.
- Failure to comply with any of these points may lead to a refusal due to errors.
ePUAP Residence Card: Digital Format and Risks
Obtaining an ePUAP residence card requires not only submitting the application but also verifying that all attachments meet government standards. Main risks include:
- incorrect scanning or file format;
- missing mandatory attachments;
- incorrectly entered personal data or legal basis;
- delayed response to system notifications.
Even minor inaccuracies can lead to a formal refusal, even if the applicant meets all legal requirements.
Refusal Due to Errors: Common Situations
The most frequent reasons for a refusal due to errors when submitting an electronic application of the voivode include:
- incorrect selection of the legal basis;
- missing signature or qualified electronic signature;
- missing deadlines for document submission;
- uploading outdated or incomplete documents;
- mismatched data across government registries.
These situations highlight the importance of a lawyer, who ensures the correct legal basis and compliance of documents with system requirements.
The Role of a Lawyer in Submission
Engaging a lawyer when submitting an electronic application of the voivode is crucial to minimize risks. A lawyer can:
- determine the correct legal basis for the application;
- prepare and review all documents;
- monitor deadlines and system notifications;
- prevent common mistakes leading to refusal due to errors;
- advise on next steps if a refusal occurs.
Professional support significantly increases the chances of successfully obtaining an ePUAP residence card.
Who We Are
Consultant Legal Marketplace brings together experts in migration and administrative law in Poland. We assist foreigners in submitting electronic applications of the voivode, review all documents and legal bases, and provide professional support to prevent refusal due to errors.
Submitting an electronic application of the voivode and obtaining an ePUAP residence card in 2026 may seem simple, but it involves numerous legal nuances. Common mistakes can result in a refusal due to errors, jeopardizing a foreigner’s legal status. Engaging a lawyer greatly increases the chances of a successful application and minimizes risks.
If you plan to submit an electronic application of the voivode or obtain an ePUAP residence card, contact us. A professional lawyer will help you avoid refusal due to errors and protect your legal status in Poland.
FAQ
Question
Can I submit an electronic application without a lawyer?
Answer
Yes, but the risk of a refusal due to errors increases significantly without professional review.
Question
What is an ePUAP residence card?
Answer
It is the electronic format of a residence card submitted through the ePUAP platform with full legal validity.
Question
What are the main reasons for refusal?
Answer
Incorrect legal basis, missing documents, missed deadlines, and mismatched registry data.
Question
How does a lawyer help avoid mistakes?
Answer
By checking all documents, verifying the legal basis, monitoring deadlines, and responding to system notifications.
