Professional preparation of notifications about participation in the КIC

What is a KIC Participation Notice and Why Do You Need It?

A notification of participation in the KIC is an official statement that a company or individual is required to submit to the relevant authority or institution if they participate in the Centralized Information Card Index (Kartoteka Informacyjna Centralna - KIC) or plan to update their data in the KIC. In Poland, such notifications are often required during business registration, changes in company structure, the admission of new members, or changes in shares of the statutory capital.

Without a properly prepared notification of participation in the KIC, legal penalties or invalidation of agreements may occur. For this reason, many entrepreneurs entrust the preparation of such notifications to professional lawyers.

Who Must File a KIC Participation Notice and When?

The obligation to File a KIC Participation Notice applies to:

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  Newly registered companies,
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  Businesses changing owners or expanding shareholders,
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  Entities changing their shareholding percentage,
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  Companies undergoing reorganization or mergers.

The rules for submitting the notification are regulated by Polish law and include specific deadlines, forms, wording, and mandatory details. Consultant guarantees that your documents will comply with the current requirements.

How to Draft a KIC Notice Correctly?

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  Data verification. We analyze all legal documents, corporate registries, and founding acts to ensure the KIC notification is error-free.
• Legal justification. Our lawyers will prepare the appropriate legal reasoning if the changes require a separate explanation or additional documentation.
• Deadline compliance. We help submit the KIC notification on time to avoid penalties for late submission.

Why order KIC notification preparation from lawyers?

• Confidence in accuracy. A mistake in the KIC can be costly.
• Protection from sanctions. You minimize the risk of audits and fines from regulatory authorities.
• Process optimization. We prepare templates, help gather the required signatures and stamps, and handle cover letters.
• Support in negotiations. If needed, we take part in meetings and communication with counterparties.

How we work with KIC notifications?

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  You submit a request via the website or call us.
• You receive a list of required documents and a checklist.
• Our lawyer reviews your documents and drafts the KIC notification.
• We agree on the draft and make edits if necessary.
• You receive a fully prepared package of documents for submission.

What’s included in the service?

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  Consultation on KIC requirements
• Review of statutory documents
• Preparation of the notification
• Attachments and cover letters
• Submission and registration guidance
• Support in case of additional information requests from authorities

Why Choose Consultant?

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  Over 500 successfully completed KIC notifications
• Guaranteed confidentiality
• Clear timelines — from 1 to 3 business days

Each document undergoes legal review and is approved by a specialized expert. Your interests are always protected.