Publication date: 25.04.2025
Vitalii Mahanets provides legal services and sworn translations in Poland. He specializes in civil, criminal, notarial, business, and comparative law. With over 2 years of experience, he offers document translations and interpreting during official procedures. He prepares notarial powers of attorney for use in Ukraine with full support. Professionalism, precision, and respect for the client are the core of his work.
LLC Registration in Accordance with Polish Legislation
Poland is one of the most attractive countries in Europe for doing business, thanks to its stable economic situation, low taxes for small and medium-sized enterprises, and its convenient geographical location in the heart of Europe. In Poland, a limited liability company (LLC, or Spółka z ograniczoną odpowiedzialnością – Sp. z o.o.) is one of the most common forms of business. It offers company owners specific legal advantages, particularly limited liability for the company’s obligations.
The process of registering an LLC in Poland can be completed via the online S24 platform, which allows entrepreneurs to submit the required documents electronically. Using this platform reduces notarial costs and speeds up the registration process. In this case study, we will take a closer look at the main stages of LLC registration in Poland via the S24 platform, the procedure for contributing share capital, the preparation of applications and documentation for court submission, and the process of obtaining official registration.
LLC Registration Process via the S24 System
Registering an LLC in Poland through the S24 platform allows all necessary actions to be completed without physically visiting government offices, making the process significantly easier and faster. Below is a step-by-step registration guide.
The use of the S24 platform offers several significant advantages:
Fast registration. LLC registration via S24 can take just a few days — much quicker than the traditional notarial and court process.
Reduced costs. The platform eliminates the need for notary services and submitting paper documents.
Minimal legal procedures. The system automatically generates standard registration documents, simplifying the process for entrepreneurs.
Accessibility. All registration steps can be completed online, which is especially convenient for foreign entrepreneurs not currently in Poland.
Steps for Registration via S24
- S24 Account Registration.
First, you must create an account on the official S24 portal. This requires a Polish phone number and access to online banking to verify your identity. - Filling Out Online Forms.
After registration, users can access a form where they provide information about the company, including its name, registered address, business activity, share capital amount, and the founders’ details. - Automatic Generation of Articles of Association.
Based on the entered data, the platform generates a standard company statute in accordance with Polish law. - Share Capital Contribution.
The minimum required share capital for an LLC in Poland is PLN 5,000. Entrepreneurs must ensure that this amount is deposited into the company account. - Capital Contribution Confirmation.
After the funds are transferred, the founders receive confirmation from the bank, which must be submitted through the platform. - Submitting Documents to Court.
After completing all forms and confirming the company’s statute, the system automatically sends the documents to the court for registration. - Receiving KRS Number.
Once the documents are reviewed, the court issues a registration decision and assigns an official KRS (National Court Register) number to the company. - Share capital is a mandatory component when establishing an LLC in Poland. The minimum capital amount is PLN 5,000, though founders may contribute more if they choose. Each founder contributes a portion according to the proportions defined in the articles of association.
Capital Contribution Procedure
- Opening a Bank Account.
After registering the company via S24, entrepreneurs open a dedicated business bank account in a Polish bank to deposit the share capital. - Depositing the Capital.
Entrepreneurs transfer the funds to the company’s account, and the bank issues a document confirming the transaction. - Submitting Confirmation.
The confirmation of capital contribution must be submitted to the court alongside other registration documents.
Although share capital cannot be used at the initial stage of the company’s activity, it is intended to cover possible financial obligations. Once the company is registered, founders may use these funds for operational needs, such as renting office space, purchasing goods and services, or paying employee salaries.
Document Preparation and Court Submission
Once all forms have been completed and the capital contribution made, entrepreneurs must prepare the necessary documents for court submission. This includes capital contribution confirmation and the application for registration.
Document Submission Steps
Application Generation. The platform automatically generates an application for submission to the National Court Register (KRS).
Application Submission. After all the data has been completed, the platform submits the documents to the court for registration.
Receiving Confirmation. After reviewing the documents, the court registers the company in the KRS, and entrepreneurs receive official confirmation.
Question
What documents are required to register an LLC through the S24 system?
Answer
To register an LLC, you must submit: the founders’ ID/passport data, confirmation of share capital contribution, an online application with company information, and a formal registration request.
Question
How long does the LLC registration process take via the S24 platform?
Answer
The process typically takes from a few days to several weeks, depending on document verification and court processing time.
Registering an LLC in Poland via the S24 platform is a fast and efficient way for foreign entrepreneurs to legalize their business operations. The system automates many stages of the registration process, significantly saving time and reducing costs. Thanks to online document completion and standard articles of association, entrepreneurs can quickly register their companies without needing to visit notaries or other authorities.
The low minimum share capital of PLN 5,000 is particularly advantageous, allowing even those with limited financial resources to start a business. However, while the platform is very convenient, it has certain limitations, and more complex business structures may require legal assistance.
The key benefits of registering through S24 include speed, simplicity, and cost-efficiency — making it an optimal solution for most startups and small enterprises looking to enter the Polish market.
