Assistance with creating an account and making contributions in the Inpol and MOS systems for residence

MOS and Inpol form a digital ecosystem that should simplify the procedure for legalizing the stay of foreigners, reduce queues, and minimize paperwork. But to take advantage of all the benefits, correct filling, registration, compliance with requirements, and timeliness are very important.
 

Who is eligible and what are the grounds: temporary and permanent residence?

Foreigners who want to stay legally in Poland have different grounds, depending on the status:

• temporary residence (e.g. work, study, family reunification, other grounds) - a permit issued for a certain period;
• permanent residence (e.g. permanent residence card, long-term EU residence permit) - for those who live in Poland legally and continuously for the period established by law;
• other grounds: through marriage to a Polish citizen; origin; Karta Polaka; humanitarian grounds.

Consultant Legal Marketplace will help you understand which ground is right for you, taking into account your documents, time of stay, status.

How to create an electronic account in Inpol and register a MOS account?

• Go to the Inpol voivodztwa portal.
• Confirm your account via email or phone, choose a method for sending documents.
• Log in to MOS, if necessary - create a profile or use credentials that are mapped to Inpol.
• Set up access: to the status of the case, appointment calendar, notifications (email/SMS) about changes in the case. Inpol notifies you when you need to bring originals, visit the voivodeship, take fingerprints, etc.

Submitting applications (wniosków) via MOS/Inpol: step-by-step instructions

Steps that you usually need to go through:

1. In Inpol: select the type of application - temporary or permanent residence; select the voivodeship; fill in all fields; attach scans or photos of the necessary documents.
2. Fill in the MOS application, if the MOS platform requires a separate form (or MOS + Inpol filling).
3. Choose an appointment (date, place) via Inpol - to bring originals or go through the formalities in the voivodeship.
4. Payment of relevant fees/charges (opłaty urzędowe) – often to be paid before or during the appointment.
5. Preparation of documents: originals + copies, translations, legalization or apostille, if required; proof of address; documents on residence status.
6. Application submission: in person at a trusted point (Urząd Wojewódzki / voivodeship) or Biuro Podawcze, or sometimes by post or other means, if the voivodeship allows.
7. Fingerprints/photos, identity verification, possible additional requests from the administration.
8. Waiting for a decision; status verification via Inpol or MOS; possibility to respond to requests if something is missing.

Required documents and data for the application + typical errors

Here is what is usually requested:

• valid passport or other identity document;
• document confirming legal residence status;
• confirmation of residence address;
• documents confirming the reason for residence - employment contract, study certificate, family ties;
• PESEL, if already issued or the reason for obtaining it;
• translations and, if necessary, apostille or legalization of documents;
• contact information: phone, email; photos, if necessary; bank account details, if necessary for payment of fees.

Typical errors:

• incorrectly filled in fields (name, address, document names) - transliteration, diacritics;
• unclear or incorrect translations;
• no original or copy attached, or a document with an expired term;
• missing reasons or key circumstances not indicated;
• incorrectly or late payment of contributions;
• no appointment made or account not confirmed.

Risks and difficulties: what can go wrong and how legal support can help

Risks:

• rejection due to formal shortcomings (errors in the form, incorrectly attached documents);
• delays due to a large flow of applications or lack of an appointment;
• disputes regarding the status of residence, if the reason is not clearly defined or there are doubts;
• problems with translations, with identifying a person;
• lack of knowledge of Polish for proper communication with the government;
• changes in legislation that may complicate procedures.

As a lawyer or advocate, you can help avoid:

• checking the application before submission - correcting fields, checking translations, collected documents;
• appointment support, assistance in communicating with provincial offices;
• monitoring changes in laws, informing the client about new requirements;
• representation in case of requests from the administration, in case of lack of completion of the case or the need to file a complaint;
• assistance in preparing additional documentation, if necessary;
• guaranteed time savings and reduced risk of the application being rejected or having to be resubmitted.