Application for entrusting work to a foreigner

Submit an application for a work permit for a foreigner 

Virtually every foreigner in Poland faces the fact that in order to be employed, their employer must prepare an appropriate document - an application for a work permit. For Ukrainians and other migrants, this procedure is the basis for legal access to the workplace. A correctly prepared application guarantees the legality of cooperation and protects both parties to the employment relationship. Legal support in this process is extremely important, as even a small inaccuracy in the data can result in rejection or significant delays. That is why employers and employees often seek help from specialists who have a good understanding of Polish legislation on the employment of foreigners. 

Stages of applying for a work permit for a foreigner 

The step-by-step algorithm below helps to understand how the process works and what role a lawyer plays in it: 

1. Verification of grounds for employment. The lawyer assesses whether the employer can assign work to a foreigner on the basis of available legal grounds and whether there are any legal restrictions. 
2. Collection of data on the potential employee. Passport details, residence status, and the possibility of employment without a visa or on the basis of temporary protection are verified. 
3. Preparing the application. The document must be completed without errors, specifying the specific type of work, deadlines and terms of payment. 
4. Verifying the compliance of working conditions. It is important to provide accurate information about the employer, the place of work and working conditions, as non-compliance may result in liability in the future. 
5. Submitting the application to the office. A lawyer accompanies the submission procedure and explains how to respond to additional requests from state authorities and what they may be. 
6. Obtaining confirmation from the register. After registering the application, the employer receives a document allowing them to officially hire a foreigner. 

Once these steps have been successfully completed, there is no need to worry, as employment will be legal and without the risk of fines. 

What role does a lawyer play in the interaction between employer and employee? 

In many cases, submitting such an application is only the first step in a long-term employment relationship between an employer and a foreign employee. The work of a lawyer is not limited to the creation of documents, as the specialist also analyses the compliance of internal labour processes, helps to prepare additional agreements, advises the employer on the correct formulation of job responsibilities, and advises the employee on compliance with their rights and obligations. This helps to create a safe working environment for both parties. 

What documents are required to register an application? 

Depending on the individual circumstances, the office may request additional information, but the basic list of documents is as follows: 

• Passport of the potential employee. A copy of the main page with details. 
• Proof of legal residence. This can be a visa, temporary protection, stamp, residence card or other document. 
• Employer details. Extract from KRS or CEIDG, NIP, REGON. 
• Information about working conditions. Position, type of tasks, schedule, pay rate. 
• Proof of payment of the state fee. In most cases, there is an administrative fee for registering an application. 
• Power of attorney for a lawyer (if necessary). Allows a specialist to act on behalf of the employer when submitting documents. 

Successful preparation of a complete set of documents reduces waiting time and minimises the risk of additional requests from the office.