Invitation and cooperation with employment agencies

Obtain legal assistance with invitations and cooperation with employment agencies

Currently, thousands of Ukrainians are in Poland looking for official employment opportunities, while employers and intermediaries are looking for convenient and legal mechanisms to organise this process. One of the key tools is a letter of invitation to work, which allows you to register an employee and start their employment. At the same time, cooperation with recruitment companies is playing an increasingly important role, as they help to find competent employees, formalise documents and minimise all risks. If you want to find out which are the best employment agencies in Poland and how to find a job quickly, you will definitely need the help of a solicitor! 

What are the stages of the invitation process and interaction with the employment agency? 

To ensure that the employment process runs smoothly and without delays or misunderstandings, it should be carried out in the following sequence: 

1. Preparation of initial data about the candidate. The agency or employer collects information about the future employee, determines the format of cooperation and the type of future contract. 
2. Preparation of an official document. An invitation to work in Poland is drawn up, which will subsequently serve as the basis for the employee's legal entry or employment. 
3. Agreement on the terms and conditions of the parties. The employment agency and the employer specify the term of the document, the scope of work, duties and remuneration. 
4. Submission of documents to the relevant authorities. This may be the labour office or other institutions, depending on the type of permit. 
5. Receipt of the completed invitation and transfer to the employee. After that, the candidate can apply for a visa and plan their trip to Poland. 

Together, all these stages form a comprehensive procedure that must be followed by people who wish to work legally in Poland. 

Nuances of interaction with employment agencies 

The preparation of documents is an extremely important stage, but it is also important to remember the need for high-quality communication between the employer, the candidate and the agency. It determines whether the cooperation will be comfortable, whether there will be any sudden changes in conditions or delays in the preparation of documents. That is why most companies choose employment agencies in Poland for Ukrainians and the support of a lawyer. Such agencies already have an established positive reputation, and the lawyer checks the compliance of documents, communicates with state institutions, and helps to avoid mistakes. This approach provides real support to Ukrainians after their arrival in Poland. 

What is the role of a lawyer in interacting with an employment agency? 

A lawyer participates in all steps of the procedure to ensure its legality in the following ways: 

• Analysis of the situation. The specialist determines what type of document is needed: a regular invitation document, a seasonal permit, or an extended format of cooperation. 
• Verification of the agency. The specialist analyses the reputation and legal status of the company to avoid fraud. This is particularly important, as not every agency provides comfortable employment and no delays. 
• Preparation and verification of the document package. The lawyer drafts or corrects the invitation to work in Poland, checks the contract, living conditions, payment, and guarantees. 
• Communication with the agency and employer. The specialist helps to agree on all formalities, deadlines, and obligations of the parties. 
• Control of document submission. The specialist ensures that the documents are submitted correctly and on time, which minimises the risk of refusal or delays. 
• Support for the client until the result is obtained. This includes checking the issued document, consulting on further actions, and providing support after arrival in Poland. 

Each of these actions is aimed at protecting the client from potential negative consequences and ensuring comfortable and legal employment in Poland.