Publication date: 08.07.2025
Hello. My name is Ksenia Ignac. I am a lawyer with many years of experience specializing in the legalization of foreigners, migration law and legal support for businesses in Poland.
Initial Data:
A client from Ukraine contacted me with the goal of legally starting a business in Poland. His idea was to establish a logistics company in Kraków, operating both with Polish and international partners. He chose the most popular legal form in Poland — a limited liability company (Spółka z ograniczoną odpowiedzialnością, Sp. z o.o.).
The client did not speak Polish, did not understand the procedural structure, and had no experience interacting with Polish state institutions. His key requests: speed, error minimization, and the ability to complete the process remotely.
Problem:
The client faced the following challenges:
– lack of knowledge of Polish corporate law and Sp. z o.o. registration procedures;
– uncertainty about the required documents for KRS submission;
– concern about correctly filling in forms;
– need to submit documents online without physical presence in Poland;
– lack of a trusted profile (Profil Zaufany) for e-signature.
Given these factors, there was a high risk of mistakes during self-registration, potentially leading to rejection, business launch delays, or the need to resubmit documents.
Solution:
I offered the client full legal support for the company registration procedure in a "turnkey" format.
- Information gathering and business goal analysis
During the first consultation, the client described the company’s main activity, number of founders, share capital, and preferences for the company name and management structure. Based on this, I created an optimal business model.
- Preparation of the document package
I compiled a complete list of documents required to register an Sp. z o.o. in compliance with Polish law. This included:
– company agreement (Umowa spółki);
– application to the National Court Register (KRS);
– declaration of share capital contribution;
– list of shareholders and their shares;
– company address with proof of occupancy rights.
- Form completion and legal verification
I assisted with completing all electronic forms on the Portal Rejestrów Sądowych, ensuring accuracy and compliance. Avoiding mistakes at this stage is critical, as even small errors may lead to court rejection.
- Setting up the trusted profile (Profil Zaufany)
I organized the procedure of creating a trusted profile through the Polish consulate. This enabled online signing and remote application submission without being physically present in Poland.
- Submitting the application to KRS
After legal review, all documents were signed electronically and submitted through the electronic court register platform. I managed further communication with court officials in case additional clarifications were required.
The client received:
Seven business days after submission, the client received official confirmation of company registration in KRS, including:
– KRS number;
– tax identification number (NIP);
– statistical number (REGON);
– official court register extract with stamp.
Additionally, the client received guidance on opening a bank account, tax registration (including VAT, if needed), and the first templates of contracts and internal company documents.
Result:
The company was successfully registered without delays or errors. The client received a fully functional business entity with legal status and access to digital communication with Polish institutions. Due to step-by-step legal support, the client avoided common pitfalls and immediately began operational activity.
This case demonstrates how, with professional legal support, it is possible to register an Sp. z o.o. in Poland quickly, safely, and remotely. A clear strategy, attention to detail, and controlled execution helped the client save time, avoid legal errors, and confidently enter the Polish market.
