Updating a foreign passport in Poland in 2025

What Documents Are Needed to Obtain a Foreign Passport in Poland

Renewing a Ukrainian foreign passport in Poland in 2025 is a critical need for many Ukrainians residing or temporarily staying in the country. The process of obtaining or replacing a foreign passport requires careful document preparation and adherence to procedures established by Ukrainian consular institutions. To successfully obtain a foreign passport, the following documents must be prepared:

• Internal passport or ID card to verify identity.
• Tax identification number (if available).
• Previous foreign passport (if applicable).
• Photo ID document (e.g., driver’s license or photo documents for children if the passport is for a minor).

For citizens from non-controlled territories or those with special circumstances, an extract from the Unified Register of Pre-Trial Investigations may be required. In such cases, legal assistance can significantly simplify document preparation and avoid errors. For example, a lawyer can help verify documents and arrange an online queue for submission at document processing centers in cities like Warsaw, Krakow, Wroclaw, or Gdansk.

Where in Poland Can You Renew a Ukrainian Foreign Passport

A foreign passport in Warsaw, Krakow, Wroclaw, or Gdansk can be renewed through specialized document issuance services operating at Ukrainian consulates or document processing centers, such as the Passport Service. These centers offer a convenient center operating schedule and the option to book via an electronic queue. Key locations include:

1. Warsaw: Ukrainian Consulate and Passport Service centers.
2. Krakow: Document issuance points at the consulate.
3. Wroclaw and Gdansk: Specialized centers with expedited processing options.

For urgent foreign passport issuance, such as a foreign passport in 3 days, you must book an appointment in advance through the electronic queue and pay an additional fee for expedited processing. A lawyer can assist in selecting the optimal center, verifying the card limit for online payments, and arranging payment via a payment card, including a Ukrainian bank card.

Can Conscription-Eligible Individuals Renew Their Passport?

Renewing a foreign passport for conscription-eligible Ukrainian citizens in Poland is possible but comes with certain restrictions. Conscription-eligible individuals must provide additional documents confirming their status, such as a certificate from the military enlistment office or an extract from the Unified Register of Pre-Trial Investigations. In some cases, consulates may require further verification, affecting the passport issuance timeline.

• Permission from the military enlistment office if registered.
• Documents proving legal stay in Poland.

Legal assistance is particularly important for conscription-eligible individuals, as a lawyer can help gather required documents, represent you at the consulate, and avoid delays. This enables urgent foreign passport issuance even in complex cases.

What to Do If Your Passport Renewal Is Denied

Denial of foreign passport renewal may occur for various reasons, such as:

• Incomplete document package or errors in the application.
• Issues with identity verification, especially for citizens from non-controlled territories.
• Lack of payment confirmation for the foreign passport cost.

If you receive a denial, legal assistance can be crucial. A lawyer can:

• Identify the reason for denial and correct errors.
• Prepare an appeal to the consulate.
• Arrange resubmission of documents.

A lawyer can also advise on alternative solutions, such as applying in another city or using an online payment service to expedite the process.

Legal Assistance

Legal assistance greatly simplifies the process of renewing a foreign passport in Poland. A lawyer can:

1. Assist in compiling a complete document package, including documents for children or conscription-eligible individuals.
2. Arrange booking through the electronic queue and verify the center operating schedule.
3. Monitor the document issuance timeline and resolve denial issues.

If you need to urgently obtain a foreign passport or face a complex situation, consulting a lawyer ensures a swift resolution. For example, a lawyer can assist with payment via a Ukrainian bank card, verify the card limit for online payments, and oversee document submission at a consulate or center in Warsaw, Krakow, or Gdansk.