Devices for road toll payment

Road toll devices in Poland: legal support and business advice

Every year, the number of transport companies providing international transport services in Poland increases. Along with this, there is a growing need for the correct use of road toll devices (urządzenia do opłat drogowych). For truck drivers, this is not just a technical detail — it is a mandatory element of compliance with the law.

Late registration or an error in the settings can result in significant fines and the detention of transport at customs. That is why legal support in this area is not a luxury, but a necessity.

What is a road toll device and why is it needed?

A road toll device (on-board unit, OBU) is an electronic device that automatically records the movement of a vehicle on toll roads in Poland and other EU countries. Its main task is to ensure the correct payment of road tolls in accordance with applicable law.

Advantages of using such devices:

• avoiding fines for non-payment of tolls;
• automatic calculation of fees and convenience for drivers;
• the ability to integrate with GPS accounting systems;
• confirmation of the legality of the route during inspections;
• storage of electronic payment confirmations for accounting purposes.

Thanks to the correct use of OBU devices, the company not only complies with the requirements of the law, but also ensures financial transparency of transportation.

How to obtain and register a device for road toll payment

Legal support during the acquisition of devices greatly simplifies the process and protects against misunderstandings with regulatory authorities.

The main steps that a company needs to take are:

• selecting an official supplier of OBU devices that cooperates with the eToll or Toll4Europe system;
• preparing a package of documents (company registration details, vehicle number, confirmation of tax payments in Poland);
• registering in the eToll system through a legal representative or online account;
• configuring the device, verifying the accuracy of the data and connecting to the system;
• confirming the account is active for automatic debits.

Proper registration allows you to avoid fines and system blockages, which can cause transport downtime.

Legal support: what a lawyer does at each stage

A lawyer takes care of all the formalities so that the carrier can focus on work rather than bureaucracy.

In practice, a specialist:

1. advises on legal requirements for road tolls in Poland and the EU;
2. helps to choose a device supplier with the best terms;
3. prepares the necessary contracts and monitors their signing;
4. checks the compliance of company and vehicle data with eToll requirements;
5. in the event of fines, prepares appeals, requests to GITD and represents the company's interests in administrative bodies.

This is not just advice — it is full protection of the company from financial risks.

Typical problems that legal support helps to avoid

Without qualified support, companies often face the following situations:

1. incorrect activation of the device due to incorrect data entry;
2. double charges due to lack of software updates;
3. penalties due to late payment or a failure in the write-off system;
4. inconsistency between the contract between the device supplier and the actual user;
5. lack of payment confirmation for accounting during a tax audit.

Thanks to the support of a lawyer, all these risks are minimised and the business runs smoothly.