Stage 1. Business Form Selection and Strategic Planning
Lawyer's actions:
- Advises on optimal business form — most commonly Sp. z o.o. (LLC) for foreigners.
- Explains key considerations (taxation, liability, ease of registration).
Registration of a transport company in Poland
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Publication date: 14.08.2025
Reading time: 4 minutes
Number of views: 6
№
Stage
Term (days)
Cost
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1
Stage 1. Business Form Selection and Strategic Planning1 PLN 615.00
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2
Stage 2. Company Registration (Sp. z o.o.)7 PLN 2,460.00
Stage 2. Company Registration (Sp. z o.o.)
Lawyer's actions:
- Preparation of articles of association and notarial documents (certification).
- Contribution of share capital and payment of notarial fees.
- Submission of application to KRS (National Court Register).
- Obtaining NIP (Tax ID), REGON (Business ID), VAT registration, and opening corporate bank account (possibly remotely).
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3
Stage 3. Licensing Preparation14 PLN 1,599.00
Stage 3. Licensing Preparation
Lawyer's actions:
- Arranges hiring of transport manager (1/4 or 1/8 FTE) with appropriate certificate or certificate loan agreement.
- Assists in gathering: criminal record certificate (KRK), parking/base agreement, financial guarantee (≥€9,000 for first vehicle and ≥€5,000 for each additional one).
- Helps with professional liability insurance policy preparation: ~€150-200 (~PLN 700-900).
- Prepares and submits transport license application (national and international) to GITD (General Inspectorate of Road Transport).
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4
Stage 4. Obtaining Transport License56 PLN 7,995.00
Stage 4. Obtaining Transport License
Lawyer's actions:
- Verifies all documents are compliant and pays government fees.
- Submits application package to GITD (General Inspectorate of Road Transport) and provides follow-up.
- Obtains decision and extracts for each vehicle.
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5
Stage 5. Purchase or Lease of Vehicles14 PLN 43,050.00
Stage 5. Purchase or Lease of Vehicles
Lawyer's actions:
- Assists with purchase or short-term lease arrangements for licensing requirements.
- For purchases: considers PCC-3 tax (2%) and vehicle registration deadlines (30 days).
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6
Stage 6. Driver Employment21 PLN 1,599.00
Stage 6. Driver Employment
Lawyer's actions:
- Preparation of employment contracts in accordance with Polish law.
- Obtaining work permits (oświadczenia - up to 180 days/year; type A - up to 3 years).
- Organization of medical and psychotechnical examinations.
- Preparation of A1 certificate (posting abroad) for international transport.
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7
Stage 7. Post-registration Support365 PLN 615.00
Stage 7. Post-registration Support
Lawyer's actions:
- Registration with ZUS (Social Insurance Institution), tax support, accounting services.
- Legal assistance with leasing, insurance, tachographs, compliance control.
Duration: ongoing support.
Cost: typically monthly subscription, depends on scope of services.
In general
478
PLN 57,933.00
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Registration of a Transport Company in Poland: What's Included in the Service
Our legal support covers the full package: preparation of all company registration documents (most often - Sp. z o.o. LLC), obtaining tax numbers NIP, REGON, VAT, opening a bank account, arranging an electronic signature, legal address, and submission to KRS (National Court Register). After registration, we handle all necessary documents for transport license: financial guarantee, operating base agreement, certificate of professional competence, vehicle purchase or lease agreements.
Reasons to Consult a Lawyer When Registering a Transport Company
- Avoiding mistakes and fines: lawyer ensures legal compliance, reducing risks of delays or rejections (e.g. due to incorrect documents or deadlines).
- Resource savings: efficient processing, experience with authorities, proper documentation - faster process without unnecessary costs.
- Comprehensive support from start to full operation: from registration to reporting, leasing, accounting, HR management.
What the Lawyer Will Do: Obtaining Transport License and Support
- Prepare and submit documents for national and international transport licenses (standard set: KRS extract, NIP, REGON, financial guarantee, base, certificates).
- Arrange financial guarantee (e.g. €9,000 for first vehicle + €5,000 for each additional one).
- Handle HR matters: help with transport manager registration, drivers' medical/psychological exams and work permits (including for foreigners).
- Ensure insurance, technical base, parking, vehicle leasing/rental at time of application.
- All rights and obligations are contractually defined - nothing left unclear.
Service Conditions
- You intend to do business in Poland (any foreigner can establish a company).
- You can meet financial requirements and provide necessary documents (capital, e-signature, certified manager, base, owned/leased vehicles).
- You provide complete founder data and financial information for timely submission.
- Option to add accounting, HR or tax support services post-registration.
Additional Information
- Option to obtain license without owned vehicles - through short-term rentals or ready base.
- Guaranteed confidentiality, transparent terms, possibility of remote service without physical presence.
Use our professional "transport company registration in Poland" service to:
Clearly understand what's included;
Know why legal assistance is crucial;
Be confident in every step: from documents to license;
Start your transport business in Poland quickly and legally.
Contact our experts - we're ready to help!
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