Official representative for carriers

Official Representative of a Carrier in Poland: Who Needs One and Why

According to Polish legislation, foreign transport companies are required to have an official representative in Poland. This obligation applies both to companies operating regularly in the Polish market and to those merely transiting through the country. The representative serves as the contact person between the company and regulatory authorities — GITD, PIP, ZUS, RMBD — ensuring legal compliance and communication in case of inspections, incidents, or official requests. Failure to appoint a representative may result in significant fines, and the requirement is mandatory for non-resident companies.
Our legal experts provide full support — from appointing the official representative to responding to inquiries from public authorities. We ensure efficiency, accuracy in document handling, and representation of your interests in Polish, Ukrainian, and Russian.

Carrier Representative Service: What's Included

Our service covers the full scope of actions required to comply with Polish law:
– Official appointment of a representative with a formal agreement
– Storage of copies of transport documents, CMRs, licenses, and driver medical certificates
– Preparation and submission of documents upon request by regulatory bodies
– Communication with GITD, PIP, police, and ZUS
– Presence during inspections and administrative assistance
– Support in case of road accidents, complaints, or labor disputes
We operate throughout Poland, allowing us to efficiently serve companies regardless of route or region.

Liability for Not Having a Representative: Risks and Consequences

Regulatory authorities actively verify whether non-resident carriers have an official representative. Lack of such a representative is treated as a violation, complicating inspections, communication, and increasing the risk of legal uncertainty. Standard fines reach up to 12,000 PLN and may hinder future transport permits or participation in public tenders.

Carrier’s Representative in Poland: Legal Requirements and Documentation

The requirement for a representative is established by Polish regulations in the fields of transport, labor, and administration (GITD, PIP, RMBD). The representative must be registered in Poland, able to communicate with authorities in Polish, and store documentation in accordance with the law. In particular, this includes:
– CMR and other transport waybills
– Permits for carriage, licenses
– Driver documentation: licenses, code 95, medical certificates
Violations related to document storage or delayed responses may result in separate administrative sanctions.