OBTAINING FUEL CARDS ✅ BUSINESS ✅ SERVICES

Lawyer's actions:

Legal analysis of the status of a company or entrepreneur.
Verification of compliance with the requirements of fuel card suppliers.
Consultation on choosing the most profitable fuel card system, taking into account fuel consumption volumes, route geography and fleet types.
Formation of a package of documents for submitting an application.
Preparation of powers of attorney to represent the client's interests before the card supplier.

Lawyer's actions:

Preparation of official applications to selected fuel operators.
Support in concluding agreements with fuel card suppliers.
Checking the company's creditworthiness - assistance in preparing financial reports or guarantee documents (if required by the supplier).
Making changes to corporate documents if necessary.
Obtaining preliminary confirmation or concluding a framework agreement for the use of fuel cards.

Lawyer's actions:

Verification of issued cards and contracts, control of data accuracy and established limits.
Legal support for activating cards in supplier systems and setting up online access to reports and transactions.
Preparation of internal instructions for employees or drivers on the rules for using fuel cards.
Support in resolving disputes with suppliers.
Consulting on accounting and taxation of fuel costs.

Obtain fuel cards

In modern business, transport operations are impossible without effective control of fuel costs. Fuel cards have become an indispensable tool for companies seeking to optimise transport costs and ensure transparency in fuel accounting. They simplify financial transactions and allow you to control refuelling, routes and fuel consumption. For entrepreneurs in Poland, it is important to understand the legal and organisational nuances of obtaining such cards — and we can help with that!

Key benefits of using fuel cards

The use of fuel cards for transport companies in Poland makes it possible to significantly simplify fuel cost accounting, control refuelling and limits for drivers, increase the transparency of financial transactions and reduce the risk of fraud. This tool helps save time and resources, provides confirmation of expenses to the accounting and tax authorities, and contributes to the effective management of the vehicle fleet and financial planning of the company.

Stages of obtaining fuel cards in Poland

The process of obtaining fuel cards for legal entities involves several basic steps:

Choosing a supplier and card type – analysing the terms and conditions of banks and fuel networks, determining the optimal tariff and card type (international, local, corporate).
Preparing legal documents – registering the company, confirming taxpayer status, submitting an application for a card.
Submitting an application and concluding a contract – signing an agreement with a bank or fuel network, agreeing on payment terms and limits.
Obtaining a card and activation – physical or electronic issuance of a card, setting up a PIN code and linking it to corporate accounting.
Staff training and usage control – driver training, setting up a refuelling monitoring and control system.

Following these clear steps ensures the safe and effective use of fuel cards, reduces financial risks and ensures transparency of accounting.

Documents and conditions to consider

Before applying for a company card, the following documents should be prepared and conditions considered:

Company registration certificate and NIP in Poland;
Bank details and financial statements (if necessary);
Internal company policies on fuel use;
Setting spending limits for drivers and vehicles;
Agreement with the fuel network and terms of service;
Internal control and reporting for accounting and tax purposes.

Preparing all documents in advance helps avoid delays and misunderstandings when obtaining cards.

Conclusion

Obtaining fuel cards in Poland is a necessity for effective fuel cost management. Compliance with legal requirements, clear documentation and control over card use ensure safe, transparent and cost-effective operation of the vehicle fleet. Consulting specialists who are familiar with the nuances of Polish legislation and the specifics of corporate accounting greatly simplifies the process and minimises risks.