SUBMITTING APPLICATIONS AND PROOF OF FINANCIAL MEANS ✅ BUSINESS ✅ SERVICES

Stage 1. Document preparation and obtaining proof of financial capacity

Notary's action:

Certification of copies of documents confirming financial capacity: annual financial reports (audited or certified by an authorized person), bank guarantees, insurance, asset statements, etc.

For document copies, the original must be presented to the notary – the notary adds an appropriate clause with a stamp and signature confirming that the copy matches the original.

Stage 2. Submitting the application to the relevant authority (e.g., to the municipal office)

Notary's action:

Preparing or certifying a power of attorney if a representative submits documents on behalf of the company. This includes drafting and notarizing the power of attorney.

Stage 3. Obtaining the Official Document - "Zaświadczenie" About Number of Vehicles with Confirmed Financial Capability

Notary's action:

Typically here the notary can only certify documents submitted to the government authority. The actual document is issued by the competent authority (e.g., district office), while the notary ensures legal validity of submitted documents (certifying copies, powers of attorney, etc.).

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What is included in the service of submitting applications and confirming financial capacity for transport companies?

Our service covers the full cycle:

Preparation and verification of documents confirming solvency (balance sheet, profit and loss statement, cash flow, assets, reserves).
Drafting an application that complies with Polish legal requirements regarding the financial capacity to support the operations of a transport company.
Preparation of additional forms — bank guarantees, sureties, real estate, shares as alternative methods of confirming capacity.
Notarization of documents, if required.

Reasons to consult a notary when submitting an application for financial capacity confirmation

Legal reliability: The notary certifies the authenticity of documents, which is a requirement when submitting to government authorities.
Legality of preparation: Notarization ensures compliance with transport regulations and EU standards.
Risk reduction: Properly prepared documents lower the likelihood of rejection or fines.

What will the notary do as part of the service?

Certify copies of financial documents — balance sheets, reports, audit statements.
Prepare one of the financial capacity confirmation options: via bank guarantee, surety, assets, or real estate.
Verify the applicant’s signatures and confirm correctness and compliance with requirements.
If needed — certify translations or additional forms, such as contracts confirming financial reserves.

Conditions under which the service can be provided

The company must have annual financial statements, signed or confirmed by an auditor or authorized person.
If such statements are unavailable — one of the alternative confirmation methods (bank guarantee, assets, surety, real estate).
Documents must comply with Polish authorities' requirements, including EU regulations on transport operations.

Conclusion

By entrusting the preparation of the application submission and financial capacity confirmation to our experts, you will receive:

Properly prepared documents.

Notarization.

Minimized rejection risks.

Full legal support until receiving a decision from the authorities.

Contact Consultant — and get professional assistance that meets the highest standards of Polish and European law.